How to Enter - 31st Annual Exhibition (2019)

1. General information

2. Terms and conditions governing participation

3. Help and Advice

1. General information

1. Venue and dates

Espacio Gallery
159 Bethnal Green Road, London E2 7DG
Tuesday 1 October - Friday 4 October 11am - 7pm.
Saturday 5 October 1pm - 7pm, Sunday 6 October 11am - 5pm.

Submissions are open from now until 2nd August 2019.
Any LIP member may submit their work.

2. Enter Pre-Selection Round

a) Complete the entry form by midnight, Friday, 2nd August 2019
b) Ensure you have uploaded digital copies of your images during the entry process.
c) An entry fee of £15 is payable per LIP member submitting work for consideration. The fee entitles the photographer to submit up to 6 images. Payment is accepted online at the time of entry (PayPal) or by cheque payable to London Independent Photography (Please post to arrive no later than 2nd August to Colleen Harvey, 10 St. Mark's Square, London NW1 7TN)

3. First Round Results Announced

On Sunday 11th August, a list will be posted on the LIP Website of images that selectors would like to see as prints.

4. Deliver Prints
Friday 30th August and Saturday 31st August

(NOTE: ONLY for Members with works shortlisted from the online submission)

Bring your mounted but not framed prints to the following drop-off point during the dates and times listed below. If you cannot make these times please liaise with your satellite group or a friend to arrange delivery.

DELIVERY LOCATION AND TIMES

10 St Mark's Square Primrose Hill London NW1 7TN (MAP)
Friday 30th August - 17:00 - 20:00
Saturday 31st August - 09:00 - 18:00
Transport: Closest Underground Station is Camden Town, Bus routes 274 to Regent's Road. Resident parking is in operation until 6pm Monday to Friday. There are Pay and Display bays on Princess Road. There are no parking restrictions on Saturday or Sunday.

5. Exhibition Selections Announced
Friday 6th September

Our team of selectors will choose all works to be exhibited as prints.

An announcement will be posted on the LIP website 6th September, listing members whose work has been selected for the 31st Annual Exhibition. Members will also receive an email confirming their selections.

A hanging fee of £20 is payable for each work accepted to the exhibition Details regarding hanging and the exhibition itself will be provided upon collection.

6. Collect Prints
Friday 6th, Saturday 7th or Sunday 8th September

You must collect your prints from the same location at which you originally delivered them.

Payment of the hanging fees is due no later than Sunday 23rd September. The preferred method of payment is online via a link to be sent to all selected members for the exhibition. The hanging fee can also be paid when collecting your work. If sending a cheque by post make it payable to London Independent Photography to arrive no later than 23rd September to Colleen Harvey, 10 St. Mark's Square, London NW1 7TN. Please put your membership number on the back and write Hanging Fee

COLLECTION LOCATION AND TIMES

10 St Mark's Square, Primrose Hill London NW1 7TN (MAP)
Friday 6th September - 17:00 - 20:00
Saturday 7th September - 09:00 - 13:00
Sunday 8th September - 15:00 - 18.00
Transport: Closest Underground Station is Camden Town, Bus routes 274 to Regent's Road. Resident parking is in operation until 6pm Monday to Friday. There are Pay and Display bays on Princess Road. There are no parking restrictions on Saturday or Sunday.

2. Terms and Conditions

General

The Terms and Conditions below apply to all work submitted.

1. The London Independent Photography Annual Exhibition is open to all members with a valid membership of London Independent Photography at the time of submission and exhibition.

2. By submitting image to the London Independent Photography Annual Exhibition, each entrant confirms that:
   a) It is their own original work
   b) That they own the copyright to each work
   c) If their work is accepted; they will grant LIP the right to display a copy as part of an online exhibition gallery - on the LIP website - and in the publication to accompany the exhibition. Each photographer will be credited appropriately.

3. Copyright of each image is retained by the respective photographer

4. It is the responsibility of the photographer to arrange insurance for their work if required. Whilst every effort is taken to ensure the safekeeping of submitted photographic prints and other materials, London Independent Photography will NOT be held liable for any loss or damage that occurs during the selection process, in storage, or at the gallery.

Submissions: Two rounds

ROUND ONE: Digital assessment

5. Submission Guidelines You must submit your completed form and associated image files by 11:59pm 2nd August 2019.
a. You may submit a maximum of six image files.
b. Selectors will select images they request to see as prints for Round Two
c. Selectors will decide from Round Two the works which will be hung in the exhibition. A maximum of three works per photographer will be chosen.
All works may be up to 61cm on the longest side including the frame.
Submissions not selected for hanging will be shown digitally in the Projection Room in the Espacio Gallery, to celebrate the creativity and talent of submitting LIP members.

6. The work submitted must not have been shown in a previous LIP Annual Exhibition and should have been created since 1 January 2017.

7. Please ensure that you upload image files with the following specification:
- jpg files, maximum 2MB each
- sized maximum 2000px minimum 1400pixels on longest side

Image specification for digital submission

To keep the submissions anonymous please name your jpg files with your LIP Membership number as shown below. If you don't know your LIP Membership number, check your online Membership Account, or contact Len Salem at membership@londonphotography.org.uk

- Files must be named with LIP Membership Number, 'dash', sequence number - so six files should be named as so:
(eg. if you're member #2019)
       2019-1.jpg
       2019-2.jpg
       2019-3.jpg
       2019-4.jpg
       2019-5.jpg
       2019-6.jpg

If you are submitting images which form a series, place the letter s after the file name for each of the images forming the series. For example take 2019-1s.jpg, 2019-2s.jpg, 2019-3s.jpg, 2019-4s.jpg, 2019-5.jpg, 2019-6.jpg in this string of numbers the first 4 images are part of a series and the last 2 images are single image submissions. If you wish to submit more than one series, use s1, s2.

NOTE: LIP cannot be held responsible for lost digital submissions if your files are not named to specification.

 

SHORTLISTED ROUND: Final selection round - Prints

8. Only members with work chosen by the selectors during the online submissions should submit prints at this stage.

9. If prints are to be exhibited in window mounts then you should submit them with window mounts for the selection round. Prints that will be block mounted can be submitted unmounted. Please do not submit work framed or block mounted for the print selection.

10. The selection must remain anonymous so please do not put any names on front of prints or mounts.

11. All prints should be clearly labelled on the back with your LIP membership number, name, address, phone number, email, a print title or reference number, and topside of the print marked (if necessary).

Print Quality and Delivery of selected photographs for exhibition

12. Selected prints must be framed in black, white or grey frames or mounted on PVC board
If using PVC board, you must fix a a batten to the rear and attach D - rings.
The maximum print size is 61cm on the longest side, including frame. Prints on PVC board must also not exceed 61cm on the longest side.

13. All finished work selected should be clearly labelled on the back with your LIP membership number, name, address, lhone number, email, a print title or reference number and the topside of the print marked (if necessary).

14. All finished work selected should be clearly labelled with your name and contact details. Ensure that your print packaging is sufficient to protect your work from damage. (See Help and Advice for further guidelines).Entries submitted in plastic bags or without any packaging will be rejected.

15. If your print, mount and frame do not meet LIP's quality standard your work will be rejected from being a part of the exhibition.

Delivery and Collection

16. Late entries will not be accepted. If you or a friend are unable to deliver on the stated delivery day and collection dates you should arrange early delivery. Your local satellite group may also be able to assist.

Fees

17. Entry fee is £15 per LIP member. This fee entitles each photographer to submit up to six images.

18. Hanging fee is £20 per work. This fee covers hanging and take down, It does not cover the printing and mounting of the work.

Selections

19. Sunday 11th August Shortlisted results announced from the digital submissions. A list of successful digital images that selectors would like to see as prints will be posted on the LIP website.

20. Friday 6th September Final selection results announced. The results from the print selection round will be posted on the LIP website.

3. Help and Advice

If you are preparing to submit work to the LIP Annual Exhibition, this guidance will help you present your entry correctly and provide all necessary information.

Choosing work to submit

The entire selection process is designed to be as fair as possible so we do not tell you what kind of work to submit, and indeed the selectors work completely independently of LIP in making their decisions.

Photographic works - The best advice in choosing photographs is for them to be innovative and original, take time to make your choice.

If a member is not working with digital files (ie. with print and film only), contact the Exhibition Organiser for details about the best way to submit your work.

Deadlines

Make a note of delivery dates and ensure that you submit your Entry Form before midnight, Friday 2nd August.

Uploading Images - Format and Size Specification

Your digital submission will be viewed on a computer screen. Please ensure that you upload image files strictly in accordance with the the specifications given above.

If you are not familiar with preparing or resizing digital image files please feel free to email the Web Editor for advice.

Delivery and preparation of physical prints

Final Print Presentation

Check that your prints are of good quality as the prints you submit should be those you intend to exhibit.

Framed or mounted work

Ensure your print is sized correctly, a maximum of 61cm on the longest side and mounted on PVC board (Foamex) or
framed in black, white or grey with the longest side a maximum of 61cm including the frame

Espacio Gallery has a specific hanging method which must be followed for all work to be hung.
If mounting your work on PVC board (Foamex) then it is compulsory to have batten attached on the back with 2 D-rings for hanging. Please make sure the space between the ring and the top edge of the work is about 7cm.
If you are using frames it is also mandatory to attach 2 D-rings onto the back of each work frame, placed about 7cm from the top edge of the frame. Learn more in Espacio Gallery's installation brochure. This year plate hangers will not be accepted for use in the exhibition.
If you do not follow these rules correctly, it will be impossible to hang and exhibit your work. We do not take any responsibility if you fail to meet these rules.

Packaging & Labels

Package your prints professionally and with care. We strongly recommend using sturdy plastic art sleeves and a portfolio case.

Ensure all your prints and packaging are correctly and clearly labelled. The packaging and each print submitted must have the following information clearly displayed on the back:

Name & LIP Membership Number
Title
Contact details (address, email, and phone number)

To ensure that the selection process remains completely anonymous please do not write your name on the front of the print or mount.

WE CANNOT GUARANTEE YOUR WORK WILL BE CONSIDERED IF THIS INFORMATION IS NOT PROVIDED